Release 7.5 of Magaya software has new features and enhancements to help you manage General Rate Increases (GRI) from carriers and give your customers access to place sales orders, shipping orders, and pickup orders online. Also new is the Magaya ISF plug-in to comply with the US Customs “10+2” Importer Security Filing requirement.

Here is an overview of the new features and benefits:

Cargo Operations:

Rate and Contract Manager: The new version of Magaya software gives you the ability to enter your carrier or client contracts and apply contract amendments or General Rate Increases (GRIs). Options include generating rates in a batch for different origin and destination ports; entering your own rates, or copying rates from other entities. You can also set up the rates per commodity, and the system will use the appropriate rate depending on the types of commodities you are moving.

Automatic Document Selection: Specify which documents are to be used for each type of shipment such as Incoming or Outgoing, Master or House, Air, Ocean or Ground shipment. The system will auto-select these documents for you every time you create a shipment or a consolidation.

Improvement to the Liquidation Process: The date for generated transactions can be configured to be today’s date or the shipment creation date, the departure date or arrival date.

Auto Updates of Freight Charges: Now automatic updates are available for rates when you make changes to a transaction such as measurements or add cargo. The rate will update automatically – no more manual updating of the rate. Previously this feature was available only for those charges generated by the system, but now it is available for charges that you enter manually.

Communication Features:

Online Shipping Orders: Give your customers the opportunity to place Online Shipping Orders in Magaya LiveTrack from the existing cargo they have at your warehouse. Customers can create Cargo Releases or Shipments for all modes of transport.

Online Pickup Orders: Give your customers the option to submit Pickup Order requests online in Magaya LiveTrack. They specify where and when to pick up loose cargo or a container, and customers can print the labels immediately and place them on the boxes, ensuring accurate pickup.

Online Sales Orders: Wholesalers can sell inventory online by adding the inventory items, setting prices, and adding product images in the new Inventory Organizer inside Magaya software. Create different product categories for your online store, and give your customers access to it via Magaya LiveTrack so they can place Online Sales Orders, ensuring accurate order input and saving processing time.

Importer Security Filing (ISF): Send the Importer Security Filing to US Customs from within your Magaya system to comply with the new “10+2” import regulations.

Send Invoices via Transaction Tracking: Invoices have been added to the Magaya Transaction Tracking feature. You can send the link to an invoice from your Magaya system. Customers will always see an updated invoice with the latest changes.

Extension to the Magaya API: New functions have been added that will allow the retrieval of entities and contacts; submit new rates or entities; and submit Cargo Releases or Shipments that will load the items from the existing inventory.

Improvement to the Transmission of Messages: When sending a message to another system, the message is compressed, reducing the size of large attachments and enabling faster communication.

Magaya Explorer Interface Features:

Inventory Organizer: Organize your inventory in your Magaya software by category to improve searching. In addition the categories can be used in the Online Sales Orders in Magaya LiveTrack to help your customers place orders more easily. 

Scan Part Numbers: Now available from within the Magaya Explorer Warehouse Receipts and Pickup Orders screen, part number barcodes can be scanned so the data populates the Commodities tab of the transaction, speeding up the process of entering data when using any PC and scanner. No more manual typing of data.

Add Internal Notes for Entities: Each entity profile dialog box such as Customers, Carriers, Vendors, etc. now has an Internal Notes tab on their profile. This allows tracking the history of your interactions with any customer or vendor.

Resell Services: When a user creates an expense charge or income charge manually, the system automatically creates the related charge for you. This automation can be set up in the Items and Services dialog box. This will help ensure you do not miss the opportunity to resell services.

Accounting Features:

Improvement to Closing Accounting Periods: You can restrict access to modifications of previous fiscal years. The system will request a password in order to modify the transactions in a previous fiscal year.

Security:

Improvement to Magaya Explorer Log System: Now you can easily see the history of a specific transaction when a transaction is open. From the Options menu at the top of your Magaya Explorer, select “View Log for this Transaction”. The system also keeps track of previous numbers of any transaction.

The new version of Magaya software is available from Magaya.com for new installations. To update your existing version, follow the steps in the Operation Manual on Magaya.com.